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THE RINGING FOUNDATION LIMITED

NOTICE OF ANNUAL GENERAL MEETING
NOTICE IS HEREBY GIVEN that the seventh Annual General Meeting of the Company will
be held on Sunday 25th May 2014 at Andred Hall, Headcorn Village Hall, Church Lane, Headcorn,
TN27 9NR at 2.30pm, for the following purposes:

1. To approve the minutes of the Company’s sixth Annual General Meeting.

2. Chairman’s Review.

3. To receive the Company’s statutory accounts for the year ended 31 December 2013

4. To appoint Directors. Bob Hancock and Brian Meads retire by rotation; both are eligible for
re-election. Further nominations for Directors would be welcome.

5. To confirm the appointment by the directors, at their meeting on 10th August, of Duncan
Walker as a director

6. To transact any other business of the Company.

By Order of the Board

Registered office
Tim Davis Hardman Institute
Company Secretary Hardman Street
April 2014 Stoke-on-Trent
ST2 7ET

NB – All Central Council Members are invited to be Members of the Ringing
Foundation. If you have not already registered to be a member of the Ringing
Foundation and wish to do so, you should enrol before the start of the meeting – a
signing-in sheet will be provided.
The Ringing Foundation Limited
Annual Report: 2013

Page 1 of 10

THE RINGING FOUNDATION LIMITED

COMPANY LIMITED BY GUARANTEE

ANNUAL REPORT

FOR THE YEAR ENDED

31 DECEMBER 2013

Charity Number 1145804
Company Registration Number 06400973 The Ringing Foundation Limited
Annual Report: 2013

Page 2 of 10

Contents Page

Trustees’ Annual Report 3

Statement of Financial Activities (incorporating the
income and expenditure account) 7

Balance sheet 8

Notes to the financial statements 9 The Ringing Foundation Limited
Annual Report: 2013

Page 3 of 10

TRUSTEES’ ANNUAL REPORT

The trustees, who are also directors for the purposes of company law, present their report and
the unaudited financial statements of the charity for the year ended 31 December 2013.

Reference and Administrative Details
Registered charity name: The Ringing Foundation Limited
Charity registration number: 1145804
Company registration number: 06400973
Registered office: Hardman Institute
Hardman Street
Stoke-on-Trent
ST2 7ET

Trustees
The trustees who served the company during the period were:
Dr C L Bell (resigned June 2013)
Mr R G Booth
Mr T M Davis (from April 2013)
Mr R J Hancock
Mr A R Heppenstall
Mr D G Hull (resigned July 2013)
Mr B G Meads
Mr D G Walker (from August 2013)

Structure, Governance and Management
The Ringing Foundation Limited (“the Foundation”) was incorporated as a company with
charitable objects, limited by guarantee, on 11 October 2007. The Foundation was registered
by the Charity Commission on 8 February 2012 and was approved by HM Revenue and
Customs as a charity for tax purposes on 4 May 2012.

The Foundation was established further to a motion approved in May 2007 by members of the
Central Council of Church Bell Ringers (CCCBR). CCCBR members are invited to be
members of the Foundation. The Foundation’s members elect trustees, and the trustees are
authorised to manage the company on a day-to-day basis, periodically reporting to members.
In the event of the Company being wound up, members may be required to contribute an
amount not exceeding £10 each. The trustees form the Board of Directors (the Board), which
met regularly throughout the year. The Board currently has no sub-committees.

Appointment of Directors/Trustees
The Company’s Articles require a minimum of three directors and there is no maximum
unless otherwise determined by ordinary resolution. Nominations for directors, who are also
trustees, are invited through advertisement in The Ringing World prior to the Annual General
Meeting. One third retire by rotation each year, but are eligible for re-election.

Risk Management
The major risk that the Foundation faces is that commitments to provide funding to projects
may exceed its ability to raise funds. It is recognised that this is a particular issue at the
present time due to the success of the Foundation’s efforts to establish a scheme to support
the training of change ringers – the Integrated Teacher Training Scheme (ITTS). This is
administered by the Association of Ringing Teachers, and the Foundation is committed to
continuing to provide financial support to ensure the viability of ITTS at this stage of its
development. This risk is actively managed with no grants offered in excess of amounts that
have been underwritten by funding promises.
The Ringing Foundation Limited
Annual Report: 2013

Page 4 of 10
Objectives and Activities
The Foundation’s charitable objects are:
“to advance education and training in bell ringing particularly but not exclusively by
providing workshops and courses on bell ringing and supporting bell ringing projects as a
way of supporting the development of the skills, practice and art of change ringing on tower
and hand bells and raising public awareness of all aspects of bells and bell ringing”.

In order to enhance the quality and quantity of training through the use of structured learning,
the Foundation sponsored establishment of a ringing teacher training programme, ITTS1
, and
the formation of the Association of Ringing Teachers. Support of ITTS accounts for the
majority of the Foundation’s expenditure – by the end of 2013, in excess of £20k had been
allocated to support ITTS. The Foundation also continues with its policy of sponsorship of
discrete projects in response to grant applications.

The trustees have had due regard to the Charity Commission’s guidance on public benefit
matters. The objectives above and achievements below provide public benefit by spreading
best practice in teaching methods and communicating the challenges and opportunities that
bell ringing faces in order for the art and science of change ringing, which is part of the
nation’s cultural heritage, to continue to flourish in the 21st Century.

Achievements and Performance
During 2013, the Foundation has:
Ÿ supported the rapidly expanding teacher training programme, ITTS, and is committed to
its further development through the Association of Ringing Teachers (ART). A part-time paid
administrator has been appointed by ART to undertake a range of tasks in support of ITTS,
funded through a £26k grant by the Foundation, in line with a budget that was agreed to cover
a two year period of operation ending in December 2014 (£9,600 in 2013);

Ÿ supported a Summer Camp organised by the St. Martin’s Guild, Birmingham (£300
granted);

Ÿ supported a project to train young ringers at Kilburn, North London (£250 granted); and

Ÿ provided a grant towards the costs of installing a ringing simulator at Marsworth,
Buckinghamshire, where an ART Teaching Centre has been established (£100 granted).

Plans for Future Periods
To support effective recruitment and retention of ringers, the Foundation continues to believe
in the necessity of establishing and maintaining high standards of training and will continue to
work to support this through ITTS and the ART. The Foundation has undertaken to provide
long term financial support to the ART for the ITTS, including the Learning the Ropes (LtR)
scheme. A plan has been set out and agreed for the five years 2015-2020 with the amount of
yearly funding from the Foundation being allocated depending on regular reviews of progress
made, and agreement between the ART and the Foundation of current objectives and the
resources necessary to achieve them.

As experience of and contact with ITTS has increased, the trustees believe that it is being
increasingly accepted as a valuable initiative, giving potential new teachers confidence to
begin teaching others, and providing tools and techniques that experienced ringing teachers
can potentially benefit from. The trustees make no apology for focussing on ensuring the
continued success of ITTS as their number one priority. The trustees have responded to the
ART’s application for funding in support of ITTS, and have confidently committed to
ensuring that funding is made available to support ITTS through to 2020. However, the
trustees would emphasise their view that this funding will have to be found from within the
1
Integrated Teacher Training Scheme – see http://www.ringingteachers.co.uk for further information. The Ringing Foundation Limited
Annual Report: 2013

Page 5 of 10
ringing community – whether through direct payment to ART for services provided;
donations to ART; or donations to the Foundation. While the Trustees would like to develop
other initiatives in line with the Foundation’s Business Plan, such as the establishment of
people paid to support the recruitment and retention of new ringers, any major initiative can
only be contemplated once funding for ITTS is in place and its future is secure.

The Foundation is nonetheless keen to receive grant applications to help fund innovative
ideas. Projects based on the key policy of developing change ringing as an activity amongst
young people would be of particular interest. Any funding provided by the Foundation is
primarily intended to be “pump priming” rather than ongoing and is aimed at “people
projects”, i.e., teaching to best practice, raising public awareness, recruitment and retention.
The trustees welcome informal discussions about projects prior to submission of a Project
Proposal form, which can be downloaded from the Foundation’s website.

Financial Results and Financial Position
The Company’s incoming resources for the year were £9,019 (2012: £8,545) and expenditure
totalled £12,138 (2012: £9,397) resulting in a deficit of £3,119 (2012: deficit £852).

The Foundation was grateful to receive the third of three annual donations of £1,000 from the
Worshipful Company of Founders to be used to support the ITTS; a donation of £2,000 from
AbelSim Limited, to be used for recruitment; a grant of £500 from the Allchurches Trust; a
£300 donation from the Whiting Society; and a £1,000 donation from the Clavis Lodge. The
remaining income was gratefully received from the ringing community, either as individuals
or via towers, guilds and associations. The trustees are pleased to acknowledge the support
they are receiving from the ringing community, which is greatly appreciated.
Reserves Policy
The Foundation had reserves of £8,281 at 31 December 2013 (2012: £11,400) and the trustees
consider this level of reserves is satisfactory in view of the current level of operation.

Related Parties
The Foundation was established by the CCCBR. The Foundation continues to work closely
with the CCCBR’s Officers, relevant CCCBR Committees, Ringing World Limited and other
key stakeholders within the bell ringing community.

Investment Powers and Policy
Any funds not immediately required for charitable purposes may be invested in low risk,
short-term interest-bearing bank deposits.

Responsibilities of the Trustees
The trustees (who are also the directors of the Ringing Foundation Limited for the purposes
of company law) are responsible for preparing the Trustees’ Annual Report and the financial
statements in accordance with applicable law and regulations.

Company law requires the trustees to prepare financial statements for each financial year.
Under that law the trustees have elected to prepare the financial statements in accordance with
United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting
Standards and applicable law). Under company law the trustees must not approve the
financial statements unless they are satisfied that they give a true and fair view of the state of
affairs of the charitable company and the income and expenditure of the charitable company
for that period.

In preparing these financial statements, the trustees are required to:
· select suitable accounting policies and then apply them consistently;
· observe the methods and principles in the Charities SORP;
· make judgements and accounting estimates that are reasonable and prudent; The Ringing Foundation Limited
Annual Report: 2013

Page 6 of 10
· state whether applicable UK Accounting Standards have been followed, subject to any
material departures disclosed and explained in the financial statements; and
· prepare the financial statements on the going concern basis unless it is inappropriate to
presume that the charitable company will continue in operation.

The trustees are responsible for keeping adequate accounting records that are sufficient to
show and explain the charitable company’s transactions and disclose with reasonable
accuracy at any time the financial position of the charitable company and enable them to
ensure that the financial statements comply with the Companies Act 2006. They are also
responsible for safeguarding the assets of the charitable company and hence for taking
reasonable steps for the prevention and detection of fraud and other irregularities.

Small Company Provisions
This report has been prepared in accordance with the provisions for small companies within
Part 15 of the Companies Act 2006.

Signed by order of the trustees

Mr T M Davis
Company Secretary

05 April 2014 The Ringing Foundation Limited
Annual Report: 2013

Page 7 of 10
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE
INCOME AND EXPENDITURE ACCOUNT)

YEAR ENDED 31 DECEMBER 2013

Unrestricted
Funds
Restricted
Funds
Total Funds
2013
Total Funds
2012
£ £ £ £
INCOMING RESOURCES
Incoming resources from
generating funds:
Voluntary income 7,019 2,000 9,019 8,545 ─────── ─────── ─────── ───────
TOTAL INCOMING
RESOURCES 7,019 2,000 9,019 8,545 ─────── ─────── ─────── ───────
RESOURCES EXPENDED
Costs of generating funds:
Costs of generating
voluntary income (837) (23) (860) (169)
Charitable activities (10,922) (300) (11,222) (9,150)
Governance costs (56) – (56) (78) ─────── ──── ─────── ───────
TOTAL RESOURCES
EXPENDED (11,815) (323) (12,138) (9,397) ─────── ──── ─────── ───────
NET OUTGOING
RESOURCES FOR THE
YEAR/NET EXPENDITURE
FOR THE YEAR (4,796) 1,677 (3,119) (1,902)
RECONCILIATION OF
FUNDS
Total funds brought forward 9,400 2,000 11,400 12,252 ───────── ─────── ───────── ─────────
TOTAL FUNDS CARRIED
FORWARD 4,604 3,677 8,281 11,400 ═════════ ═══════ ═════════ ═════════

The Statement of Financial Activities includes all gains and losses in the year and therefore
a statement of total recognised gains and losses has not been prepared.
All of the above amounts relate to continuing activities.

The notes on pages 9 and 10 form part of these financial statements. The Ringing Foundation Limited
Annual Report: 2013

Page 8 of 10
BALANCE SHEET
31 DECEMBER 2013

2013 2012
£ £ £
CURRENT ASSETS
Stocks – 972
Debtors (Gift Aid due) 601 581
Cash at bank 8,052 9,897 ───────── ─────────
8,653 11,450
CREDITORS: Amounts falling due within one
year (372) (50) ───────── ─────────

NET CURRENT ASSETS 8,281 11,400
───────── ─────────
TOTAL ASSETS LESS CURRENT LIABILITIES 8,281 11,400 ───────── ─────────
NET ASSETS 8,281 11,400 ═════════ ═════════

FUNDS
Restricted income funds 3,677 2,000
Unrestricted income funds 4,604 9,400 ───────── ─────────
TOTAL FUNDS 8,281 11,400 ═════════ ═════════

The trustees are satisfied that the company is entitled to exemption from the provisions of the
Companies Act 2006 (the Act) relating to the audit of the financial statements for the year by
virtue of section 477, and that no member or members have requested an audit pursuant to
section 476 of the Act.
The trustees acknowledge their responsibilities for:
(i) ensuring that the company keeps adequate accounting records which comply with
section 386 of the Act, and
(ii) preparing financial statements which give a true and fair view of the state of affairs of
the company as at the end of the financial year and of its profit or loss for the financial
year in accordance with the requirements of section 393, and which otherwise comply
with the requirements of the Act relating to financial statements, so far as applicable to
the company.

These financial statements have been prepared in accordance with the provisions applicable to
small companies within Part 15 of the Companies Act 2006 and with the Financial Reporting
Standard for Smaller Entities (effective April 2008).
These financial statements were approved by the members of the Board on 05 April 2014 and
signed on their behalf by:

Mr B G Meads Mr T M Davis
Director Director The Ringing Foundation Limited
Annual Report: 2013

Page 9 of 10
Notes To The Financial Statements

1. Accounting Policies

Basis of accounting
The financial statements have been prepared under the historical cost convention and in
accordance with applicable United Kingdom accounting standards, the Statement of
Recommended Practice “Accounting and Reporting by Charities” issued in March 2005
(SORP 2005) and the Companies Act 2006, and in accordance with the Financial
Reporting Standard for Smaller Entities (effective April 2008).

Voluntary income
Voluntary income is recognised in the period when the company has entitlement to the
resources, it is certain the resources will be received and the monetary value can be
measured with sufficient reliability.

Resources expended
Liabilities are recognised as resources expended as soon as there is a legal or
constructive obligation committing the company to the expenditure. All expenditure is
accounted for on an accruals basis. Irrecoverable VAT is charged against the category
of resources expended for which it was incurred.

Fixed assets
All fixed assets are initially recorded at cost.

Stocks
Stocks are valued at the lower of cost and net realisable value, after making due
allowance for obsolete and slow moving items. Stocks in 2012 consisted of items
developed in support of the ITTS scheme, all of which have now been passed to ART.

Charitable expenditure
Charitable activities include expenditure associated with the provision of grants and any
other charitable activities. Both direct costs and support costs (where applicable) are
included. Grants payable are recognised once approved by the Directors and
communicated to the intended recipient.

Governance costs
Governance costs include all expenditure related to the governance of the company.
Funds structure
Unrestricted funds comprise those funds that the Directors are free to use for any
purpose in furtherance of the charitable objects. Restricted funds are subjected to
restrictions on their expenditure imposed by the donor. Expenditure subject to such
restrictions is charged to the fund, together with a proportional allocation of
management and support costs.

2. Trustees Expenses
During the year expenses totalling £443 (2012: £509) were paid to 2 directors for travel.

3. Taxation

The company’s objects are charitable, with no liability to tax arising in the year.

The Ringing Foundation Limited
Annual Report: 2013

Page 10 of 10
4. Related Party Transactions

In the opinion of the Directors, there is no ultimate controlling related party of the
company. It is controlled by the members, who are also members of the Central Council
of Church Bell Ringers (CCCBR). As such, the CCCBR is considered a related party of
the Foundation.
The Ringing World Limited is also a charitable company controlled by its members, all
of whom are also members of CCCBR. As such, The Ringing World Limited is
considered a related party of the Foundation.

5. Company Limited by Guarantee

The company is limited by guarantee and does not have a share capital. Those members
of the Central Council of Church Bell Ringers who have indicated their willingness to be
members of The Foundation comprise the company’s members and their liability is
limited to £10 each in the event of the company being wound up. THE RINGING FOUNDATION LIMITED

MINUTES OF SIXTH ANNUAL GENERAL MEETING
Held at 2.00pm on Sunday 26th May 2013 in the United Reformed Church, Guildford with 104
members present. Apologies were received from three directors, D G Hull, C Bell and T Davis, and
members, M Orme, M Oram & S Silver, J Baldwin, J Atkinson, L Reynolds, R Littlewood, and B May.

The Chairman of the Company, B G Meads, took the Chair and welcomed members to the meeting.

1. The Chairman presented his report on the work of the Foundation in 2012; this had been circulated
with the agenda for the meeting and was received by the members without further discussion. A copy is
attached to these minutes.

2. Approval of the minutes of the Company’s fifth Annual General Meeting in Chester, was proposed
by Robert Lewis, seconded by Tony Smith, and agreed.

3. The Company’s statutory report and accounts for the year ending 31 December 2012 were presented
to the members by Robin Heppenstall.
He reported that there had been a considerable increase in income during the year, from £2,164 to
£8,545; there had again been a substantial contribution from the Founders Company and one from
Abel-Sim Ltd which had originally been specified for recruitment purposes but it was now understood
to be available for any purpose. The Company Secretary said that this donation and one received in
2013 from the Whiting Society both expressed the sentiment that it is the retention of the skills of
ringing that requires financial support more than the hardware. He reported that the on-line giving
facility was working satisfactorily; the figure of £144 in the expenditure was a one-off payment for the
initial setting-up.
Expenditure was also up considerably, from £4,066 to £9,397, showing the increasing expansion of
ITTS;
The majority of expenditure had been in support of ITTS courses and, right at the end of the year, the
formation of the ART.
He referred to two items in the minutes of the 2012 A.G.M.; the claim for recovery of £1,700 gift-aid
had been paid shortly after the meeting, and the number of donors increased considerably in the second
half of 2012, and had continued to do so in 2013. Although this was still a small proportion of the total
numbers of ringers, towers and guilds, it had given the directors confidence to begin to apply for
support from a number of charitable trusts; four which the directors thought might be helpful were
being targeted and the directors would welcome any suggestions of suitable trusts from the members.
In the ensuing discussion Tim Pett said that the Oxford D G had agreed a donation of £1,000 for ITTS
administration, but concerns had been expressed about the implications for insurance and the on-going
expense shown in the Business Plan; this was unrealistic and he suggested that ITTS should be
devolved to the Guilds and Associations. Replying, Bob Hancock said that there was a need to look
beyond ITTS/ART, to the wider implications of the Business Plan, which envisaged three people being
employed in a wider role by 2020; he agreed that it was too early to talk about a mandatory levy of £5
per capita. Frank Beech and Nigel Herriott expressed their reservations about this proposal.
John Harrison suggested a comparison with other organisations which included a contribution to
support a national infrastructure; when comparing a £5 per capita levy against a £6 subscription it was
the latter that was wrong. Elva Ainsworth supported this view.
David Kirkcaldy said that the Sussex Association saw the Ringing Foundation as another layer of
bureaucracy with a lack of vision; the Association had agreed to spend £8,000 developing its own
training facilities and would not support the Foundation; Jane Wilkinson also expressed considerable
doubt about the activities of the Foundation and Mike Chester asked why ITTS is not self-financing.
Robert Wood said that a culture change was needed; the members should be leading this and
motivating every Guild/Association to contribute to the Foundation.
Roger Booth, responding to some of the points raised, said that the central costs of the Foundation
would be less than the individual central costs; that individual input was still possible and that
devolving ITTS would risk losing a consistent national standard. He added that the ART was beginning
to generate an income through charging learners for instruction. Alison Hodge urged members to return to their associations and motivate members to suggest schemes
that the Foundation would support; it was up to them and Veronica Downing said that ITTS was
working well in Suffolk and that ringing must change its attitude.
A motion to approve the report and accounts was proposed by Robin Heppenstall, seconded by Colin
Holliday, and carried with none against and one abstention.

4. Under Article 24, the following directors retired by rotation: Roger Booth and Robin Heppenstall;
Both were re-appointed.

5. The Chairman proposed confirmation of the appointment by the directors, at their meeting on 20th
April, of Tim Davis as a director of the company. This was seconded by C Mew. Answering a request,
the Chairman gave a summary of Tim Davis’ c.v., adding that he had attended directors’ meetings as
an observer before his appointment. The appointment was confirmed with one member voting against
and three abstaining.

6. Members approved the resolution, proposed by R J Hancock and seconded by A R Heppenstall:
that the Company may send or supply documents and information to members by making
them available on its website, in accordance with and subject to the provisions contained in
Section 5, part 4, of the Companies Act 2006.

7. There was no other business of the Company to transact and the meeting closed at 3.10 pm.

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